We are currently looking for an Administrative Assistant to join our Energy HSQ & Sustainability team, in our offices in Athens. 

Your role will encompass: 

• Execute various processes for the department, taking care of administrative tasks, such as correspondence, filing and maintaining accurate and detailed records 

• Coordinate internal Division Projects   

• Collect weekly and monthly data and prepare the executive report presentations  

• Arrange travels, including booking accommodations, transportation, and managing itineraries 

• Handle invoices, maintaining accurate records and adhering to company policies and procedures 

• Assist with budget control by tracking expenses, monitoring spending against allocated budgets, and identifying cost-saving opportunities 

• Maintain a calendar of meetings and appointments, coordinating schedules and ensuring timely attendance 

• Organize and oversee event planning activities, including logistics, vendor coordination, and attendee management 

• Update and maintain office policies and procedures to ensure compliance with company standards and regulations 

• Order office supplies, monitor inventory levels, and coordinate deliveries to support daily operations 

What you bring to the role:

• Bachelor’s degree is desirable

• 2 years proven experience as an administrative assistant or similar role 

• Proficiency in Microsoft Office suite with strong inclination in Excel, Power Point and MS Word

• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively 

• Strong attention to detail and accuracy in handling administrative tasks 

• Ability to collaborate effectively in a team environment 

• Excellent use of English (written & spoken), additional language will be considered as an asset. 

Your Benefits:

• Competitive remuneration package 

• Ticket Restaurant Card 

• Transportation allowance

• Group Health Insurance program 

• Discount on the household electricity bill 

• Pension Plan 

• Cooperation, creativity and innovation: we adopt flexible cooperation models to achieve fast results and increased productivity